Lot Traceability – Rajawali Adikarya

What Is?

Lot traceability is the ability to track an item through the manufacturing process, from receiving (purchasing raw material), manufacturing, assembly, inspection and stocking through to the final dispatch stages.

This enables the manufacturer to keep track of the item being manufactured for compliance and quality assurance purposes, or to view what materials were used in the production process.

Goods are received at the stores and are inspected and accepted into stock. These stock items then have lot or serial numbers attached to them. When the goods are issued to a job, the lot/serial number is recorded. Once the good has been converted or utilized within the manufacturing process, it is receipted into stock and again the lot/serial number is recorded. These stock items are then sold to the customer, still with the lot/serial number attached. If the item is a non-stocked item, they also have lot/serial numbers attached to them.

Lot or serial numbers are recorded when:

Stock items are inspected and receipted into stock
Goods are issued to job
Goods have been converted or used in manufacturing and are receipted into stock
Stock items are sold to the customer

If the item is a non-stocked item, it also has a lot/serial number attached to it.

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SYSPRO Solution

The Lot Traceability system is designed to provide full traceability at transactional level for items that could cause the loss of life or a limb if quality standards are not adhered to.

Companies in highly-regulated industries for safety or health compliance (e.g. electronics, aeronautics, defense, food, pharmaceutical, medical devices and motor vehicles) would typically benefit from the Lot Traceability system. Integration with SYSPRO’s other modules permits full upward and downward traceability through all Inventory solution transactions.

Process Flow

Goods are received at the stores and are inspected and accepted into stock. These stock items then have lot or serial numbers attached to them. When the goods are issued to a job, the lot/serial number is recorded. Once the goods has been converted or utilized within the manufacturing process, it is receipted into stock and again the lot/serial number is recorded. These stock items are then sold to the customer, still with the lot/serial number attached. If the item is a non-stocked item, it also has a lot/serial number attached to it.

This enables a company to track at any time where a material is, what process it was used in and who it was sold to.

This means that if a product is recalled, the company and the list of products sold to them, are traceable.

Business Process Flow for Lot Tracebility

Integration

Lot Traceability cannot be installed standalone and integrates with other solutions in the SYSPRO system, including:

Accounts Receivable

Customer information is used for lot traceable items bought by the customer.

Inventory

Stock codes are flagged as lot traceable and assigned a lot number which is used when recording transactions.

Product Configurator

Lot traceable non-stocked items can be linked to traceable parent or component parts.

Purchase Orders

Lot numbers are recorded when entering purchase orders and receipts, and when items are inspected.

Quotations

Non-stocked codes which are made-in are flagged as lot traceable. Quotations are created using the non-stocked codes.

Return Merchandise Authorization

Lot numbers are recorded against lot traceable items which have been returned.

Sales Orders

Lot numbers are recorded when entering a sales order or raising a credit note.

Work in Progress

Lot numbers are recorded when adding a job, issuing material and receipting a job.

Essential and Recommended Modules

Essential

Inventory

Recommended

Purchase Orders
Sales Orders
Work in Progress

Lot Traceability Integration to other SYSPRO solutions

For more info about Syspro, you can also visit the Syspro website at Syspro

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